The time and resources involved in putting an SAP General Data Protection Regulation (GDPR) strategy in place should not be underestimated, especially as the GDPR will affect multiple teams and departments across your organisation. If your business is to comply with the GDPR in time for the compliance deadline of 25 May 2018, you’ll need an SAP GDPR data strategy well before then. SAP GDPR compliance needn’t drain resources away from your other IT projects—so long as you implement a solid strategy.
Data is being generated and used more than ever by organisations
The GDPR marks the first amendment to EU data laws since the Directive was written into law in the 1990s. Needless to say, how organisations process and apply data has changed drastically since then. A business’ competitiveness depends on its ability to use and access data, yet the more widely it is applied, the more stringent regulations need to be to ensure the safeguarding of personal identifiable information (PII). If individuals are assured that their data is being used ethically, there’s greater scope for data (including SAP data) to be used as a far-reaching business tool.
A data strategy ensures you keep track of any personal data within the SAP system
Your SAP data will invariably contain PII of individuals residing within the EU, which means that you need to comply with the GDPR. If your organisation, or anyone in it, fails to comply with the GDPR, it faces a host of financial and regulatory penalties. It will cost your far more in downtime and resources than if you’d devised and implemented an SAP GDPR data strategy well before May 2018. Such a strategy gives you greater control of the personal data within the SAP system, making it easier to comply with the new data regulations.
Have you identified the projects that will be affected by GDPR compliance?
Any data or analytics project that relies on personal data within SAP may need to be managed differently to ensure compliance come May 2018. Some projects might only be affected slightly, whereas others will require substantial project management changes. These changes needn’t be cumbersome if you start implementing an SAP GDPR data strategy early.
A GDPR data strategy affords you greater control over SAP data
Part of a SAP GDPR data strategy involves identifying SAP data within the system classified as PII, and therefore subject to the GDPR. A data strategy that’s adapted for GDPR compliance allows your department to more easily access SAP data whenever it’s required. This is essential from the point of view of compliance – as the GDPR will introduce greater transparency requirements, as well as an individual’s right to be forgotten (that may necessitate SAP data deletion) – but will also make data access, in general, more efficient. A data management strategy also allows you to ensure that you satisfy all other legal requirements, such as tax or financial legislation, that involve PII.
For more information about the intricacies of the GDPR, how it will affect the use of SAP data and the role of data management in compliance, download the guide: