Proceed Automate

Enhanced functionality to meet regulatory requirements

About Proceed Automate

Due to legislation, organisations have to keep employee, vendor and customer data for many years, so the need for flexible redaction and deletion functionality is essential.

This is where Proceeds Automate Solution comes into its own, by either enhancing SAP ILM data retention functionality or standalone, Automate gives users the ability to control what personal information needs to be retained, redacted or fully deleted, with the option of a soft or hard delete for organisations who have a workforce, vendors and customers who come and go (for instance seasonal employees)

Key use cases

Proceed Automate has been developed to meet regulatory compliance challenges in the following scenarios.

SAP HCM Data

Due to legislation employers still have to keep employee data for many years, so the need for a flexible blocking functionality is essential.

Business Needs:

Management of Employee Data once an Employee has left
Redact GDPR Relevant Data
Destroy Data Surgically at the Correct Time
Allow Access to Redacted Data for Audit and Subject Access Request
Provide Auditable Evidence that Data is Controlled
Manage Bespoke PA9000 Range Tables Containing GDPR relevant data

SAP Vendor & Customer Master Data

Personal data which resides as Vendor and Customer master data often needs to be retained, even though trading with them has ceased, Proceeds Automate Solution offers management of this data ensuring compliance.

Business Needs:

Management of Vendor and Customer Master Data
Redact GDPR Relevant Data
Allow Access to Redacted Data for Audit and Subject Access Request
Provide Auditable Evidence that Data is Controlled
Automate Destruction of Master Data
Manage Bespoke Z Tables Containing GDPR relevant data

Benefits of Proceed Automate

The Automate Solution has been developed by Proceed to simplify SAP Data Compliance for personal SAP data, with rapid deployment and compatibility with SAP systems 4.7c upwards. It offers SAP customers the assurance that legislation is met simply, with flexible redaction and deletion options to meet the diverse requirements of their business.

Automate enhances functionality for the compliance of personal SAP data

Removes ALL required data
Provides blocking functionality for SAP Personal Data
Option to soft or hard delete data
Simply solutions for ZHR & PA9000 data
Compatible with SAP Version 4.7c upwards
Integrates with SAP ILM retention management rules
Provides an audit trail of data which has been blocked or deleted

Reduces Costs

Significant reduction in customisation costs
Simplified testing
Rapid deployment
Reduces the cost of bespoke objects management (ZHR & PA9000)
Automate can significantly reduce the cost of implementing GDPR policies in ILM

Manage Bespoke Tables

Customer specific database tables containing GDPR data can be quickly added to the solution

Audit

Automate creates an audit log of activity proving an employee has been encrypted or deleted

Extendable

Automate can be extended to provide GDPR functionality to other areas of SAP outside of HCM. Vendor, Customer and Business Partners, for blocking using the Automate technology.

Ease of use in BAU

Can run in automated mode to ensure employees are redacted upon leaving

Proceed Automate solution options

Proceed Automate Light

Redaction of Employee, Vendor and Customer Master Data
Controlled un-redaction of data
Selected Deletion of Employee Data
Full Audit Log of Activity
Manual use of the solution

Proceed Automate Full

Redaction of Employee, Vendor and Customer Master Data
Controlled un-redaction of data
Selected Deletion of Employee Data
Full Audit Log of Activity
Fully Automated Customisation
- Delayed Deletion and Redaction by Infotype
- Deletion and Redaction by Infotype
- Customisable to Field Level
- Prevent Restoration of Employee by time period
- Rules Separated by Company Code
- Integration with SAP standard ILM Objects if required