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Throughout all our years of delivering successful projects, we have come across many different challenges or we identified opportunities for driving efficiencies. This has led to the creation of a tool-bag of utilities that we apply during projects. These utilities are used by our consultants during projects and can drive down overall project time as well as ensure effectiveness of the project.

Archive file deletion

Our archive file deletion software automates the process of deleting archive files. It makes data management and legal compliance more achievable and much easier to manage.

By automating your data deletion process, we can:

  • Take pressure of your IT staff
  • Ensure legal compliance
  • Implement legal holds where necessary
  • Reduce the risk of human error

Our solution provides a clear overview of:

  • Data at the end of its retention period
  • Remove archive indexes pointing to destroyed data

SAP data deletion

Our SAP data deletion software provides a simple solution to removing unwanted data from your SAP landscape.

Perhaps you have groups of customers, vendors or products – that are no longer required by your business? We can help you to locate all related data across SAP – identifying it for deletion.

By automating the data deletion process, our software:

  • Speeds up the data deletion process
  • Reduces pressure on IT staff
  • Minimises risk of human error
  • Assist with GDPR compliance

Content storage migration

Our Content Storage Migration software provides an automated solution for data migration.  It makes upgrading a content server simple and efficient.

Our migration software will help you to:

  • Plan the migration of data from your old content server to new
  • Migrate data and documents safely and quickly
  • Provide full automatic recovery should your hardware or network fail
  • Create a fully traceable audit trail
  • Ensure all data and documents are transferred

Over the past 20 years, we’ve worked with all leading content server vendors including OpenText, EMC, IBM, Macro4 and Easy Software.

With our experience, your data and documents will be in safe hands.

GDPR data analysis tool

There are many database tables within a SAP system and identifying which ones could potentially harbour GDPR relevant data is a time-consuming challenge.  Furthermore, mapping the tables back to the business processes and workstreams (which must be considered when subsequently acting to manage the GDPR data) adds even more complexity.

Proceed has developed a tool which will analyse the database tables looking for where GDPR data relevant data may be and mapping it back both to its functional source and potential ILM object.

How does it work?

The GDPR Data Analysis Tool comprises of two parts, the first is run as a background job which analyses all the database tables, if it finds data that could be potentially GDPR relevant and the database table has data within it,  the table is entered into the GDPR report.  The second part enables you to view the GDPR data report and export it to Excel for further analysis.

We have given the ability to filter the data by many different filters or combination of filters.

Key filters include:

  • Application Areas
  • Workstream
  • Authorisation Group
  • Application Component
  • ILM Object


  • Simplify GDPR data searches & reporting
  • Assists with GDPR compliance
  • Speeds up the task of finding personal data stored on your SAP systems
  • Reduces impact on resources

SAP ECC unstructured data profiling tool

Unstructured data (i.e; Documents), accumulate and can become problematic in size, existing in the SAP database and Content repository, they are often ignored or forgotten about, and rarely, if ever, required by the business.

Until now, there was no standard SAP solution available to help organisations understand what unstructured data is stored in their SAP ECC production system or content repository and where it resides or what business objects the data is associated with.

Proceeds’ SAP ECC Unstructured Data Profiling Tool provides a holistic view of the unstructured data in both SAP Database and Content Repository.


With our SAP ECC Unstructured Data Profiling Tool a summarisation report is produced which lists the following information;

  • Unstructured data location
  • Business Object
  • Size of document
  • Document type
  • Orphan links
  • Number of attachments

BAU Usage
Business Users or BASIS team obtain the detailed information of unstructured data across ECC systems within a couple of clicks

Detailed analysis can be performed before migration such as SAP S/4 HANA, which allows for informed decisions to be made on what should be migrated, what should be archived, and possibly what can be purged from the system completely

ILM Implementations
This tool is vital during the SAP ILM implementation (both for Retention Management & Retention Warehouse)

Unstructured data growth monitoring
The unstructured data growth is monitored with respect to content repository, BOR and the SAP Database

Reduce Operating costs
Users can delete the unused/expired unstructured data based on the information provided by the tool which will reduce the space and costs whilst assisting with data compliance

To find out more about the utilities we use