Black Light

Automate

Simplifying global SAP personal data legislation compliance

The challenge

Due to legislation organisations have to keep employee, vendor and customer data for many years, so the need for a flexible blocking functionality is essential.

This is where Proceeds Automate Solution comes into its own, by either enhancing SAP ILM data retention functionality or standalone, Automate gives users the ability to control what personal information needs to be retained, redacted or fully deleted, with the option of a soft or hard delete for organisations who have a workforce, vendors and customers who come and go (for instance seasonal employees)

SAP HCM Data

Due to legislation employers still have to keep employee data for many years, so the need for a flexible blocking functionality is essential.

Business Needs:

  • Management of Employee Data once an Employee has left
  • Redact GDPR Relevant Data
  • Destroy Data Surgically at the Correct Time
  • Allow Access to Redacted Data for Audit and Subject Access Request
  • Provide Auditable Evidence that Data is Controlled
  • Manage Bespoke PA9000 Range Tables Containing GDPR relevant data

SAP Vendor & Customer Master Data

Personal data which resides as Vendor and Customer master data often needs to be retained, even though trading with them has ceased, Proceeds Automate Solution offers management of this data ensuring compliance.

Business Needs:

  • Management of Vendor and Customer Master Data
  • Redact GDPR Relevant Data
  • Allow Access to Redacted Data for Audit and Subject Access Request
  • Provide Auditable Evidence that Data is Controlled
  • Automate Destruction of Master Data
  • Manage Bespoke Z Tables Containing GDPR relevant data

 

The benefits

The Automate Solution has been developed by Proceed to simplify SAP Data Compliance for personal SAP data, with rapid deployment and compatibility with SAP systems 4.7c upwards, it offers SAP customers the assurance that legislation is met simply, with flexible options to meet the diverse requirements of their business.

Automate enhances functionality for the compliance of personal SAP data

  • Removes ALL  required data
  • Provides blocking functionality for SAP Personal Data
  • Option to soft or hard delete data
  • Simply solutions for ZHR & PA9000 data
  • Compatible with SAP Version 4.7c upwards
  • Integrates with SAP ILM retention management rules
  • Provides an audit trail of data which has been blocked or deleted

Reduces Costs

  • Significant reduction in customisation costs
  • Simplified testing
  • Rapid deployment
  • Reduces the cost of bespoke objects management (ZHR & PA9000)
  • Automate can significantly reduce the cost of implementing GDPR policies in ILM

Manage Bespoke Tables

  • Customer specific database tables containing GDPR data can be quickly added to the solution

Audit

  • Automate creates an audit log of activity proving an employee has been encrypted or deleted

Extendable

  • Automate can be extended to provide GDPR functionality to other areas of SAP outside of HCM. Vendor, Customer and Business Partners, for blocking using the Automate technology

Ease of use in BAU

  • Can run in automated mode to ensure employees are redacted upon leaving

Automate Solution Options

Automate Light

  • Redaction of Employee, Vendor and Customer Master Data
  • Controlled un-redaction of data
  • Selected Deletion of Employee Data
  • Full Audit Log of Activity
  • Manual use of the solution

Automate Full

  • Redaction of Employee, Vendor and Customer Master Data
  • Controlled un Redaction of data
  • Selected Deletion of Employee Data
  • Full Audit Log of Activity
  • Fully Automated Customisation
    • Delayed Deletion and Redaction by Infotype
    • Deletion and Redaction by Infotype
    • Customizable to Field Level
    • Prevent Restoration of Employee by time period
    • Rules Separated by Company Code
    • Integration with SAP standard ILM Objects if required

Get started

Contact Us to learn more about Automate or to request a demonstration

Privacy & Cookie Notice  | © Copyright 2019 Proceed Group | Web design by Union 10 Design