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Proceed Decommissioning

SAP and non-SAP legacy system decommissioning

About Proceed Decommissioning

Proceed Decommissioning provides Solutions and Services with a clear, structured approach to SAP and non-SAP decommissioning, providing everything you need to deliver a successful project with great ROI.

Our Solutions and Services are developed to ensure success in SAP and non-SAP Decommissioning projects, with a flexibility that is designed to suit any business with one or multiple legacy systems that are draining resources and IT budget by simply existing for limited purpose.

Our focus is specific to decommissioning SAP & non-SAP environments and making sure that the data is readily available in a viewable format when required by the business or for reporting & auditing purposes.

The challenge

Most businesses acquire a high number of legacy systems over a period of time, these systems are expensive to run with inefficient hardware and high licencing costs, whilst complicating the IT infrastructure.

Organisations need to reduce overall costs of their IT Infrastructure, be it to fund new innovative technologies or simply to reduce TCO, with Proceeds Decommissioning for SAP and Non-SAP legacy systems, we simplify the processes, store the data securely and safely should it be required for reporting or auditing purposes be that on-premise or in the Cloud, eliminating associated costs of keeping these rarely accessed systems online, we even take away the pain of managing this data should resources not be available to manage efficiently in-house.


The decommissioning of  legacy systems that are only required for reporting and auditing purposes with Proceeds Decommissioning significantly reduces the TCO of these systems, in most cases achieving a reduction of up to 80% can be achieved.

Our expertise in SAP and non-SAP decommissioning will help you to:

  • Plan and implement a decommissioning project
  • Reduce your on-going IT maintenance costs
  • Access legacy data quickly and easily
  • Mitigate risk and increase legal compliance
  • Lower application licensing fees
  • Streamline your data for efficient IT operations
  • Compress and control your data
  • Build an application context for your legacy data
  • Reduce energy consumption delivering green IT
  • Deliver a successful project, with an outstanding ROI

Watch our Legacy System Decommissioning Video Here

How we can help

Proceed provide the following services to ensure a smooth delivery of both solution, reporting and data transfer;

Analysis & Blueprinting
At the core of any successful decommissioning project lies the analysis & blueprinting phase. During this phase the ERP system to be decommissioned is analysed in detail. This provides an understanding of what data needs to be extracted and moved to the decommissioning solution. The blueprint also considers what reports the users use and how these are to be created in the new solution.

Data Extraction
Extraction of the data needs to be carefully planned and orchestrated to ensure that all the data is brought across to the new solution. As the Legacy ERP solution will be switched off after the data has been extracted it has to be right first time.

Report Generation
Access to the legacy data is still required for audit, compliance and to ensure that the business can report on data for operational reasons. Design and delivery of the reports required are an important part of our service delivery.

To enable Proceed Decommissioning to analyse data residing within the ERP landscape, access is required to the system/s for our consultants to investigate what data is to be archived prior to been decommissioned. The purpose of the blueprint document is to provide a full in-depth analysis of the data residing within the legacy ERP system/s and an indication of the type and frequency of reports run on a regular basis. The blueprint also discusses what unstructured data (documents) are stored and associated with each of the ERP system/s structured data. The anticipated blueprint audience includes, senior management, key users and functional consultants. The blueprint sets out how long each type of data needs to be retained once archived before being deleted or moved to further “very-long term storage”.

The strategy differs for various data within the same business and could differ for the same data between different operating companies within a potential group. The final version of the blueprint is signed off by the representatives from the business,and used as a reference check during the realisation phase of the project, to ensure that solutions being developed & implemented meet the agreed requirements.

Our services & solutions

Decommissioning Service
Many of our customers find it difficult to allocate resources to enable decommissioning projects which, even though will guaranteed to show significant financial gains are not a priority for IT teams or the business with all the new digital technologies required or desired.

Proceed Decommissioning Service, takes the problem out of our customers hands, decommissioning the legacy system, and managing the decommissioned data thereafter either in the cloud or on-premise.  We provide a flexible approach so our customers can choose the right storage medium for their legacy data to meet their individual landscape requirements.

  • Users of the Proceed Decommissioning service, will enable IT staff to free up time spent doing maintenance tasks to focus on higher value strategic innovation projects that will move the business forward and help it to remain competitive
  • In many cases we work with SAP ILM that allows for improved compliance, lower cost and complexity of existing IT landscape, and management of risk
  • With set data retention rules, the data is stored in a compliant manner until its allotted date of destruction

SAP Information Lifecycle Management (ILM)

Decommissioning Process
Data is extracted from the legacy system using SAP Landscape Transformation Technology (SLT). Once extracted it is subsequently archived using enhanced archiving objects into the ILM.

Reports that are required need to be created either using ABAP report writer tools or by creating BW queries. When a report is called the data must first be extracted from the SAP ILM Retention Warehouse.

Solution Architecture
ILM Retention Warehouse runs on a dedicated NetWeaver technology stack and requires an associated relational database. If SAP BW is being used for reporting then a BW landscape is required.


Proceed Cloud Decommissioning

Solution Architecture
Data is extracted from the legacy system using System Landscape Technology. Once extracted it is subsequently moved into the Cloud and archived using enhanced ILM objects.

Reporting Architecture
Reporting is provided using the Decommissioning Hub & or  SAP ILM. This provides users with reports via their web browser.

Hosting Architecture
Proceed partners with Microsoft Azure ,Google AWS, and VirtuStream (A Dell Company) to provide a global Cloud solution for decommissioning.

Decommissioning Factory

Working across SAP and non-SAP systems, we can support you through our five step decommissioning factory approach to:

  1. Application identification
    Identify applications that could potentially be decommissioned and establish a complete picture of their current function.
  2. Discovery and analysis
    Explore applications in more detail to estimate feasibility, potential savings and disruption to identify the best candidates for decommissioning.
  3. Decommissioning strategy
    Identify which applications will be decommissioned and how to maximise ROI and minimise disruption.
    Map all technical details for each application and evaluate the impact on business functions.
    Involve stakeholders throughout, and evaluate the overall costs and benefits of decommissioning.
  4. Decommissioning design
    A detailed technical overview of how you’re going to implement decommissioning.
  5. Project implementation
    Implement your plan, remembering to document actions, undergo testing and deliver training as you progress.

Read more about our decommissioning stages.

“10% of applications running in an un-optimised portfolio are candidates for retirement and an additional one-third can require migration or rationalisation.”
Source: Gartner

Our approach

Next Generation Reporting on Legacy Data

One of the biggest challenges and costs associated with decommissioning an ERP solution is the creation of reports. Creating reports using ILM technologies or SAP BW can take time and incur development costs.  Proceed have a solution which delivers reports covering most areas of an ERP solution which can be deployed either locally or in the cloud. Enhancing SAP ILM functionality to ensure a successful project completion.

Our solution provides SAP centric reports many of which can be used out of the box without any development work.  The solution also works for all other legacy ERP solutions. Enabling reports to be created for solutions such as Oracle Financials, JD Edwards, BaaN etc.

Get started

Contact us to find out how we can help.

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