Free SAP data archiving report

Keeping SAP data growth under control has never mattered more. Whether you are planning a move to RISE with SAP, looking at hyperscaler hosting or simply tired of paying for steadily growing databases, the size and age of your information estate now dictate project cost, migration time and compliance risk. That is why Proceed Group created the free SAP data archiving report. In a matter of days it gives IT leaders a clear view of what is really sitting in ECC, BW or S/4HANA, how much can be archived, and exactly where the fastest savings lie.

Here, we explain what the report covers, how the process works and the kind of results you can expect, using a chemical-industry project as a real-world example.

Why SAP customers request the SAP data archiving report

Most organisations approach us for one of three reasons:

Upcoming transformation
They need a solid business case for data clean-up before moving to S/4HANA, RISE or a hyperscaler.

Escalating costs
HANA capacity, back-ups and storage are eating into budgets and delaying other IT priorities.

Compliance worries
Legal or internal audit teams have raised questions about retention periods, data privacy or legacy systems kept alive only for reporting.

A free, low effort assessment removes the guess-work and produces evidence that finance and project boards can trust.

What the SAP data archiving report includes

Current estate overview
We map your database by module, spotlight the largest tables, chart the age profile and note whether compression is enabled. This snapshot sets a clear baseline for performance and cost.

Quick win opportunities
Technical housekeeping items and non-business tables that can be archived straight away. These early actions demonstrate value and free storage without waiting for a full project.

Functional archiving scenarios
We model best-practice retention rules and show how keeping an extra 12 or 24 months of data would affect the live footprint. You can balance risk and effort before committing.

RISE or HANA projection
A view of your database on column-store without indexes reveals the likely size after a HANA or RISE migration, giving you realistic budget numbers for cloud or hyperscaler planning.

Each finding is illustrated with clear charts, ready to share internally with no extra formatting.

How the assessment process works

Proceed keeps the process simple, safe and light-touch:

1. Receive a short instruction pack suited to Oracle, DB2, SQL Server or HANA.
2. Run standard SAP transactions that extract table sizes and CO-PA usage. No business data leaves your system.
3. Answer a handful of context questions such as system age and archiving history.
4. Securely upload the files – the export is typically under 5 MB.
5. Proceed tooling analyses the extract to flag anomalies like custom tables, clusters or mismatched archive objects.
6. Experienced consultants review the output to add context, identify hidden wins and build tailored recommendations.
7. You receive the SAP data archiving report and a 30-minute walk-through. Turn-round time is usually five to seven working days.

The entire data-gathering step takes most customers less than twenty minutes.

Case study Croda International

A global chemical company wanted to right-size its 22-year-old ECC system before migrating to RISE with SAP on Microsoft Azure. The initial database sat at just over 3 TB on Oracle with no compression. Our SAP data archiving report revealed:

• SAP Office attachments alone consumed 221 GB and could be moved to OpenText storage for an instant return.
• Technical archiving of logs and custom tables would save a further 800 GB.
• Applying standard residency rules to finance, plant maintenance and sales data would cut the live database to around 550 GB.
• On HANA, with indexes removed, the post-archiving footprint would fall below 250 GB.

Armed with hard numbers, the client secured budget approval in weeks and achieved its return on investment inside two years. The smaller footprint also meant a shorter migration window and lower hyperscaler subscription fees.

What happens after the report

Many organisations move straight into a detailed deep-dive analysis, using Proceed tooling to model retention policies at document level. Others launch a pilot archiving project targeting the quick wins highlighted. Either way, the free report removes uncertainty and shows stakeholders that data management is a continuous discipline, not a one-off task.

Key benefits of acting early

Faster projects: Smaller databases translate into shorter system conversion or Greenfield builds, cutting weeks off critical paths.

Lower TCO: Less HANA memory, fewer backup hours and smaller cloud blocks mean tangible savings every year.

Reduced risk: Data that meets retention rules is easier to govern and less likely to end up in the wrong report or e-discovery request.

Better performance: Lean production systems respond faster and free CPU for innovation initiatives such as predictive maintenance or ESG dashboards.

An early investment in archiving pays for itself repeatedly as systems evolve.

Why choose Proceed Group

Proceed has specialised in SAP data management for more than two decades. The team has helped over 950 organisations across manufacturing, utilities, retail and the public sector. Our consultants bring hands-on experience, recognised SAP Gold Partner status and a proven four-step methodology:

Assessment: The free SAP data archiving report gives you a clear view of your current landscape, quick win opportunities and realistic savings forecasts.

Deep dive analysis: A closer look at your data at document level, showing exactly what can be archived, kept or deleted, along with the potential cost savings and return on investment.

Project delivery: We work with your team to deliver the archiving and decommissioning actions identified, ensuring minimal disruption and measurable results.

Managed archiving service: Ongoing support to embed archiving into your day-to-day operations, with continuous improvement and KPI tracking to keep systems lean over time.

This repeatable framework gives clients confidence that recommendations will turn into measurable outcomes.

Next steps

If you would like to see what your own landscape looks like and how small it could become, request the free SAP data archiving report by emailing info@proceedgroup.com. The instruction pack will be with you the same day and your insights will follow within a week.

Keeping data lean, compliant and ready for AI starts with knowing what you are storing today. The SAP data archiving report gives you that clarity at no cost.