Case studies

Aunt Millie’s reduced data from 6.8TB to 1.25TB in time for Cloud ERP

Facing the challenge of moving a long-standing SAP estate to the cloud, Aunt Millie’s Bakeries wanted to reduce cost and complexity before migration. With Proceed Group’s expertise, they implemented data archiving and housekeeping that cut their system size dramatically and gave them a lean, efficient platform for the transition. The project not only safeguarded their cloud programme timeline but also equipped their internal team with the knowledge and tools to manage data confidently going forward.

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OpenText cloud archiving for KMD’s transition to SAP S/4HANA Cloud with SAP and Proceed Group

KMD, a Danish IT company, faced the challenge of transitioning to SAP S/4HANA Private Cloud. With a substantial volume of monthly invoices on hand, the transition marked an opportunity for KMD to reevaluate their data management strategies. In collaboration with SAP, Proceed Group ensured smooth access to legacy documents within their S/4HANA system by implementing OpenText Cloud Archiving, leading to cost savings and increased operational efficiency.

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Enhancing IT agility and data compliance at the British Council

With a need to tackle data compliance and system performance issues, the British Council engaged Proceed Group through a public sector procurement process. The solution involved diving deep into the Council’s data to identify an effective data archiving and blocking strategy using SAP ILM. This ensured data protection, reduced their database size from 2.4 TB to 1 TB and reduced wait times by 80%

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Waterleiding Maatschappij Limburg’s (WML) path to GDPR compliance

WML, a consumer-facing company, faced challenges aligning with EU’s GDPR due to complex data retention needs across different departments. Recommended by SAP Netherlands, WML sought our help to determine their data access and data retention requirments as well as implement SAP ILM and SAP IQ for GDPR compliance, setting up data blocking and controlled deletion of sensitive data.

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Addressing GDPR compliance for employee data

With more than 40,000 students and employees, Helsinki University needed to get a better handle on the massive amounts of personal data in its SAP systems to ensure it was complying with GDPR. The IT team engaged Proceed Group to provide a blueprint for future implementation, using findings conducted from an analysis of the current SAP landscape. With the blueprint delivered by Proceed, the Helsinki University IT team now has a good overview of how to meet GDPR compliance within its SAP systems and can build the needed data lifecycle management rules into the system.

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Nouryon’s success with Proceed Cella for compliance and data access

Post-acquisition of US-based firm CP Kelco’s CMC business, Nouryon Specialty Chemicals faced the challenge of accessing the business’s historical information and data. To manage compliance and provide information for necessary future audits, Nouryon sought the help of Proceed and their decommissioning tool Proceed Cella. Proceed Cella was able to extract 1.6 TB of data in just 12 days, providing Nouryon with a secure and efficient way to archive their historical data.

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Driving digital transformation at Nederlandse Spoorwegen (Dutch Rail)

Nederlandse Spoorwegen (Dutch Rail), the main passenger railway operator in the Netherlands, partnered with Proceed to implement SAP Information Lifecycle Management (ILM) for legacy systems decommissioning and to control data growth in S/4HANA. Faced with a drop in passenger numbers due to Covid-19 and a shift towards agile work methods, Dutch Rail needed a flexible IT system. With ILM, Dutch Rail achieved a secure, adaptable IT landscape, cut legacy SAP system maintenance costs by 50%, and reduced energy consumption.

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Migrating and integrating all documents from NGN’s legacy storage solution over to the new OpenText environment

Moving to AWS cloud meant NGN needed to decommission their legacy storage solution. Due to statutory legalities, the old data needed to be accessible within their SAP environment. Using OpenText’s Archive Centre, Proceed successfully migrated all documents and created link table entries in AWS SAP. NGN has now completely removed the old data centre, achieving significant reductions in infrastructure spend, and a leaner data environment.

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Preparing SAP data ahead of Derbyshire County Council’s S/4HANA migration

For a smoother migration process and to reduce costs, Derbyshire County Council, together with Proceed, created an archiving strategy to ensure the existing data infrastructure was as lean as possible prior to the move and that any future data was set to be automatically archived if required but still accessible.

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Premier Foods’ archiving project in preparation for a migration to AWS cloud servers

Ahead of a migration from on-prem to new AWS cloud servers, Premier Foods needed to streamline their data landscape without losing access to crucial historical data or impacting their end users. To manage database size and future growth, Proceed Group installed OpenText Data Archiving for SAP Solutions and successfully archived 14.7m documents, achieving significant ongoing savings and IT efficiencies.

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Gloucestershire County Council reduced migration costs by archiving data

With SAP ECC being replaced by S/4HANA by 2027, organisations like Gloucestershire County Council, are making early strides to prepare for the move, and reviewing the data that sits within their systems to ensure a most efficient transition that is both cost-effective and space efficient. Learn how, with the help of Proceed Group, they successfully reduced their data volume by 64%.

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Sunflag Steel’s archiving project to manage the cost effectiveness of its sprawling database landscape

Working with another vendor, the company hit some roadblocks and the archiving project was shelved mid project. This left the business with a number of issues, including some documents that were supposed to be archived, that were still not. Learn how, with Proceed Group, Sunflag steel successfully reduced their data volume by 26%.

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Maple Leaf Foods made their transition to SAP S/4HANA with an archiving approach

Maple Leaf Foods were faced with a number of challenges moving from their SAP ECC system to SAP S/4HANA. Learn how Proceed helped streamline their data allowing for the successful removal of approximately 4.5TB of data, which ensured a much more efficient transition to the new system.

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Croda International reduced migration costs by archiving data

In conjunction with SAP, Proceed Group worked with Croda international to help reduce the size of their Oracle database to enable a migration to Business Suite on HANA. This project included archiving using SAP ILM as well as legacy Content Server decommissioning using SAP IQ. Learn how we managed to reduce their database size by 2.9TB.

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