Proceed Automate in action: Addressing GDPR in just 3 months

A large government organisation faced the challenge of managing employee data under GDPR, specifically around retaining certain records, such as pensions and health & safety information, for up to 100 years. Ensuring compliance with these long-term retention requirements proved costly and complex. The organisation explored various solutions, but many were expensive and failed to fully meet their needs. Proceed Automate stood out as the most complete and cost-effective option.

The solution: Proceed Automate was developed to manage GDPR relevant data, including handling data redaction, deletion, and legal holds where required. It provided a solution for handling sensitive employee records when an individual left the organisation, ensuring compliance with both GDPR and long-term retention rules.

Automate allowed for seamless management of key data, such as pensions and health & safety records, without the need for expensive customisation. It automated processes that would have otherwise been manual and time-consuming, ensuring the project was completed in just three months, compared to the 12 months or more a manual approach would have required.

Why Proceed Automate was selected:

The organisation selected Proceed Automate for its flexibility, ease of integration with existing systems, and ability to meet specific GDPR compliance requirements.

The automation capabilities of the system significantly reduced the project’s duration and costs, while ensuring legal requirements were met. Additionally, Automate provided the functionality to block or delete data as needed, integrating seamlessly with the organisation’s SAP systems.

The outcome: The project was completed in three months, significantly faster than traditional methods, and at a reduced cost.

Key benefits of Automate:

GDPR compliance: Automate ensured that employee data was handled in compliance with GDPR, providing the tools necessary to redact, delete, or place legal holds on data.

Significant cost and time savings: The automated nature of the solution reduced what would have been a lengthy and expensive process into a quick, cost-effective project, cutting implementation time by 75%.

Comprehensive functionality: With options for redacting or deleting data, Automate covered all necessary compliance requirements while integrating with the organisation’s existing systems.

Audit and reporting: The solution included a full audit trail, allowing the organisation to track data handling and ensure all processes were documented for compliance purposes.

Extendable capabilities:While the initial focus was on employee data, Automate can also be extended to other areas of data management, such as vendor and customer information, for broader GDPR compliance.

Conclusion:

Proceed Automate enabled this government organisation to meet their GDPR requirements efficiently and cost-effectively. By automating data management processes, the organisation achieved compliance in a fraction of the time it would have taken manually, with the added benefit of future scalability for other areas of GDPR compliance.