Proceed Group helps SAP customers with GDPR compliance for employee data

Wednesday, July 12th, 2023

Proceed team

The two-part packaged solution for compliance saves time and effort; reduces the impact of a breach and the reputational damage that results from it.  

Proceed Group, the SAP data management specialists, announced today the availability of a new packaged service specifically designed to address the GDPR compliance requirements for employee data within SAP systems.  

Employee data is a unique challenge for data management strategies, as stakeholders within Organisations often have very different views on how long data needs to be retained – this is because data governance, HR and IT stakeholders all have different requirements. To address this challenge, Proceed has developed a comprehensive solution for employee data as part of its commitment to enabling SAP data compliance for its customers. The service comprises two phases, the design phase and the deployment.   

Customers begin the design phase with a consultative and collaborative approach, bringing together all the key stakeholders to understand the GDPR compliance requirements of the Organisation. This approach uses SAP’s Data Protection functionality from the Information Lifecycle Management product (SAP ILM) and other SAP HCM Data Protection tools. Proceed also assists in creating a project plan and identifying potential pitfalls.  

Phase 2 goes beyond the design and project plan to build, deploy and run the necessary solutions for GDPR compliance. Proceed also offers knowledge transfer to its customers, enabling them to maintain and manage compliance measures effectively.  

With the service, customers benefit from:  

  • Reduced breach impact – The service removes data that is being kept beyond its stated purpose, lowering the risk of fines for non-compliance and decreasing the potential impact of a data breach.   
  • Reduced reputational damage – Removing personal employee data lowers the risk of significant reputational harm resulting from non-compliance with GDPR and data breaches.   
  • Time and effort savings – The service minimizes the need for time-consuming data retrieval in response to data subject requests by ensuring the data is not present.  
  • Cross-system efficiency gains – Removing employee data from SAP leads to streamlined data storage in linked systems, including systems used for business reporting.   

“With more than 40,000 students and employees, we regularly manage massive amounts of personal data in our SAP systems. Thanks to our work with Proceed Group, we now have a better understanding of how to achieve GDPR compliance within our SAP systems. Ensuring we’re meeting these regulations is essential, and we are now well on our way to improving our GDPR compliance and mitigating risk.”

Jere Reinikainen, head of development, Helsinki University

About Proceed Group

Proceed Group is a leading specialist in SAP data and document management, with a proven track record of successfully serving over 750 customers worldwide to reduce costs, improve IT performance and agility all while ensuring regulatory compliance. Our team of consultants provide expertise in SAP data rightsizing and archiving, system decommissioning, content management, and data protection, while our software products, such as Proceed Cella enhance overall project efficiencies allowing businesses to further reduce cost and save time. For more information, please visit

“Employee data is one of the biggest culprits of storage consumption. Our service reduces database size, saving customers money and increasing agility by removing HR data from the SAP system. The copies of those systems also become streamlined and more efficient, and business reporting systems also benefit. Stronger security and compliance, as well as improved system performance, are the result.” 

Robert Reuben, Managing Director, Proceed Group

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