Privacy & Cookie Notice

Updated: June 11, 2018

Proceed specialise in the provision of software and services within the domain of information lifecycle management. Our services are business centric and as such our collection and processing of your personal data is in regard to the fulfilment of our business aims.
We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes Proceed Holdings Limited’s policies and practices regarding its collection and use of your personal data and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.

Data Protection Officer

Proceed Holdings Limited is headquartered in Birmingham, in the United Kingdom. Proceed Holdings Limited have not appointed an internal data protection officer as our processing is not of a type or scale that requires one. However, should you have any questions or concerns about Proceed Holdings Limited’s personal data policies or practices, you can reach out to us at the following address:

Privacy Officer
Proceed Group
Regus House
Fort Dunlop
Fort Parkway
Birmingham
B24 9FE
United Kingdom

privacy@proceedgroup.com


1. How we collect and use (process) your personal information

Personal information you give to us:

A. Customers

When you become a customer of Proceed Holdings Limited, we collect information about you including (but not limited to) your name, your employer’s name, your work address (including your country location), and your email address.

We process your personal information in order to provide you with the product  and service you have purchased, undertake standard business functions such as billing, and to inform you of relevant events, content, and other benefits or opportunities. Proceed Holdings Limited may also use this information to help us understand our customers’ needs and interests, to better tailor our products and services to meet those needs.

B. Live events and web conferences

Proceed Holdings Limited hosts many events throughout the year, as well as live web conferences (collectively “events”). If you register for one of our events and you are a customer, we will access the information in your customer account to provide you with information and services associated with the event. If you are not a customer and you register for one of our events, we will collect your name and contact information, which we will store in our database(s) and use to provide you with information and services associated with the event.

If you are a presenter at one of our events, we will collect information about you including your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. We may also make and store a recording of your voice and likeness in certain instances.

We keep a record of your participation in Proceed Holdings Limited events as an attendee or presenter. This information may be used to provide you with information about other events and publications. It may also be used to help the Proceed Holdings Limited understand our customers’ needs and interests to better tailor our products and services to meet your needs.

Some of our events are run in conjunction with other companies and partners. Proceed Holdings Limited provides an attendee list to these parties. If you do not wish to have your information included in an attendee list or to receive information from our partners, you can express your preferences when you register for events or you may contact Proceed Holdings Limited directly at privacy@Proceedgroup.com

C. Publications

Proceed Holdings Limited offers a great deal of content on our website. In addition to producing original content, Proceed Holdings Limited also subscribes to news feeds and blogs produced by others, which we often link to from our website. This means you may find yourself on the Proceed Holdings Limited website or reading an email from Proceed Holdings Limited and we will offer you a link to another organization’s website where you will find content that we feel will be relevant and useful to you. At these times, you will be leaving the Proceed Holdings Limited website. Proceed Holdings Limited is not responsible or liable for content provided by these third-party websites or personal information they may happen to gather from you.

Proceed Holdings Limited does not share this information with any third parties. we only store the information in our databases.

You may manage your subscriptions to Proceed Holdings Limited newsletters by subscribing or unsubscribing at any time. If you have any difficulties managing your email or other communication preferences with Proceed Holdings Limited, please contact us at privacy@Proceedgroup.com

Proceed Holdings Limited uses Google Analytics to track how often people gain access to or read our content. We use this information in the aggregate to understand what content our customers find useful or interesting, so we can produce the most valuable content and services to meet your needs.

We also conduct surveys that we use to produce original research on topics relevant to our field of business. We do not track individuals but look at information in the aggregate only. Participation in surveys is voluntary.

D. Your correspondence with the Proceed Holdings Ltd

If you correspond with us by email, the postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of Proceed Holdings Ltd publications, or services; or to keep a record of your complaint. As always, if you wish to have Proceed Holdings Ltd “erase” your personal information or otherwise refrain from communicating with you, please contact us at privacy@Proceedgroup.com.

E. Purposes for processing your data

As explained above, Proceed Holdings Ltd processes your data to provide you or the company you work for, with the goods or services you have requested or purchased from us. We use this information to refine our goods and services to better tailor them to your needs and to communicate with you about other services we offer that may assist your business.


2. What happens if you don’t give us your data

You can enjoy much of the information on our website without giving us your personal data. Some personal information is necessary so that Proceed Holdings Ltd can supply you with the services you have purchased or requested, and to authenticate you so that we know it is you and not someone else. You may manage your Proceed Holdings Ltd subscriptions and you may opt-out of receiving marketing communication at any time.


3. Use of the proceedgroup.com Website

As is true of most other websites, the Proceed Holdings Ltd website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of our website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyse trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences. The Proceed Holdings Ltd website also uses cookies and web beacons. It does not track users when they cross to third party websites, nor does it provide targeted advertising to them, and therefore does not respond to Do Not Track (DNT) signals.

  • Cookies and web beacons

Cookies are pieces of data that a Web site transfers to a user’s hard drive for record-keeping purposes. Web beacons are transparent pixel images that are used in collecting information about website usage, e-mail response and tracking.

The Site uses cookies to provide enhanced functionality on the site (e.g., user ID and password prompts, and conference registration) and aggregate traffic data (e.g., what pages are the most popular). These cookies may be delivered in a first-party or third-party context. Proceed Holdings Ltd may also use cookies and web beacons in association with e-mails delivered by Proceed Holdings Ltd. Our Site also captures limited information (user-agent, HTTP referrer, last URL requested by the user, client-side and server-side clickstream) about visits to our site; we may use this information to analyse general traffic patterns and to perform routine system maintenance. You have many choices with regards to the management of cookies on your computer. All major browsers allow you to block or delete cookies from your system. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser. Proceed Holdings Ltd site gives you the option to allow or disallow cookies.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purposes of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using the Proceed Holdings Ltd website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.


4. Cookies used on this site

The following are names of the cookies we currently use on this website. Each cookie includes a short description of what the cookie does and its expiry time.

Cookie NameDescriptionExpiry
__utma,
__utmb, __utmc, __utmc, ga, gat, gid
These cookies are used to collect information about how visitors use our website and WordPress blog. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
Read Google’s overview of privacy and safeguarding data
Various
GPS, IDE, NID, PREF, VISITOR_INFO1_LIVE, YSCWe embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.
Read more at YouTube’s embedding videos information page.
Various
proceed_analyticsThis cookie is used to remember a user’s choice about cookies on proceedgroup.com. Where users have previously indicated a preference, that user’s preference will be stored in this cookie.180 Days
wordfence_verifiedHumanThis cookie is used by Wordfence – this manages site security preventing hacking and blocking access from suspicious IP addresses.24 hours
wfvt_*This cookie is used by Wordfence – this manages site security preventing hacking and blocking access from suspicious IP addresses.30 mins

 

 

If you would like to update your cookie preferences, click the button below


5. When and how we share information with others

Information about your Proceed Holdings Ltd purchases and IT Landscape/s are maintained in association with your account. The personal information that Proceed Holdings Ltd holds is stored in one or more databases hosted by third parties located in the UK and the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval.

We do not otherwise reveal your personal data to third-parties for their independent use unless: (1) you request or authorize it; (2) it’s in connection with a Proceed Holdings Ltd hosted and Proceed Holdings Ltd co-sponsored event as described above; (3) the information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our customers and site visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers and/or other third parties for marketing or promotional purposes.

The Proceed Holdings Ltd website uses interfaces with social media sites such as Facebook, LinkedIn, Twitter and others. If you choose to “like” or share information from the Proceed Holdings Ltd website through these services, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your site visit to your personal data. However Proceed Holdings Ltd website does not track your sharing activity with social media sites.


6. Transferring personal data from the EU to the US

Proceed Holdings Ltd has its headquarters in the United Kingdom. We maintain offices around the globe. Our development team is based in India, our back-office capabilities are located in the United States. For a fuller picture of our office locations please access our contact page https://www.proceedgroup.com/contact-proceed-group/.  Information we collect from you will be processed in various locations within the group depending upon the product or service you have purchased from us. The United States and India have not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. Proceed Holdings Ltd relies on derogations for specific situations as set forth in Article 49 of the GDPR. In particular, Proceed Holdings Ltd collects and transfers to India, and/or the U.S. personal data only: with your consent; to perform a contract with you; or to fulfil a compelling legitimate interest of Proceed Holdings Ltd in a manner that does not outweigh your rights and freedoms. Proceed Holdings Ltd endeavours to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Proceed Holdings Ltd and the practices described in this Privacy Notice. Proceed Holdings Ltd also minimizes the risk to your rights and freedoms by minimising the data that we collect and store about you.


7. Data subject rights

The European Union’s General Data Protection Regulation and other countries’ privacy laws provide certain rights for data subjects. A good explanation of them (in English) is available on the website of the United Kingdom’s Information Commissioner’s Office.

This Privacy Notice is intended to provide you with information about what personal data Proceed Holdings Ltd collects about you and how it is used. If you have any questions, please contact us at privacy@Proceedgroup.com.

If you wish to confirm that Proceed Holdings Ltd is processing your personal data, or to have access to the personal data we may have about you, please contact us at privacy@Proceedgroup.com.

You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside of Proceed Holdings Ltd might have received the data from us; what the source of the information was (if you didn’t provide it directly to us); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by us if it is inaccurate. You may request that we erase that data or cease processing it, subject to certain exceptions. You may also request that Proceed Holdings Ltd cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how Proceed Holdings Ltd processes your personal data. When technically feasible, Proceed Holdings Ltd will—at your request—provide your personal data to you or transmit it directly to another controller.

Reasonable access to your personal data will be provided at no cost upon request made to Proceed Holdings Ltd at privacy@Proceedgroup.com. If access cannot be provided within a reasonable time frame, we will provide you with a date when the information will be provided. If for some reason access is denied, we will provide an explanation as to why access has been denied.


8. Security of your information

To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.


9. Data storage and retention

Your personal data is stored by Proceed Holdings Ltd on its servers, and on the servers of the cloud-based database management services that we engage, located in the United States. Proceed Holdings Ltd retains data for the duration of the customer’s or business relationship with us. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact our privacy officer at privacy@Proceedgroup.com.


10. Changes and updates to the Privacy Notice

By using this Site, you agree to the terms and conditions contained in this Privacy Notice and Conditions of Use and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions, you should not use this Site or any Proceed Holdings Ltd services. You agree that any dispute over privacy or the terms contained in this Privacy Notice and Conditions of Use, or any other agreement we have with you, will be governed by the laws of the United Kingdom.

As our business changes from time to time, this Privacy Notice and Conditions of Use is expected to change as well. We reserve the right to amend the Privacy Notice and Conditions of Use at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice and Conditions of Use at this Site. We may e-mail periodic reminders of our notices and terms and conditions and will e-mail customers of material changes thereto, but you should check our Site frequently to see the current Privacy Notice and Conditions of Use that is in effect and any changes that may have been made to it. The provisions contained herein supersede all previous notices or statements regarding our privacy practices and the terms and conditions that govern the use of this Site.


11. Job applications

Data privacy with regards to your job application.

Your privacy is important to Proceed.

When you apply for a job with any part of the Proceed group, we will process the data you submit  in order to facilitate your application. We only accept applications in relation to advertised vacancies. We will not accept speculative applications.

What types of information do we process?

We process the job application data you submit to us, such as:

Name, address, email address, telephone number, or other contact information;

Information contained in your CV or cover letter, such as previous work experience, education, or other information you provide for our consideration;

Type of employment sought, desired salary, willingness to relocate, or other job preferences, and

Names and contact information for referrals It is your responsibility to obtain consent from references before providing their personal information to us.

For the avoidance of doubt, Proceed does not wish to receive any confidential or proprietary (or patented) information which you have received from your previous employers.

Who may access your data?

Only select employees of Proceed – such as your potential future manager(s), employees of the Human Resources Department, and IT (for maintenance purposes only) – and select employees of our external service providers who support Proceed with the administration of recruitment applications, have access to your Job Application Data.

Proceed is a global organisation, with businesses, legal entities, IT systems, management structures and processes that cross borders. Job Application Data may be shared with other Proceed entities in other jurisdictions, for employment consideration purposes. Proceed will not supply any data to any third party other than those identified in our privacy notice without your express authorisation.

For what purposes will Job Application Data be used?

The Job Application Data you provide will be used to assess your application for employment at Proceed (or any affiliated Proceed entity), to verify your information and conduct reference checks, and to communicate with you. If you accept employment with Proceed, the information collected will become part of your employment record and will be used for employment purposes.

How long will we keep your data?

Your Job Application Data is stored by us for 1 year as from your most recent submission of Job Application Data. You can access your Job Application Data, correct it or delete it at any time as explained below.

Your Rights

You can access your Job Application Data, correct it or delete it at any time by emailing us at HRprivacy@proceedgroup.com.

Your Consent

By submitting your Job Application Data you are granting your consent to the processing of that information (including to the transfer of your Job Application Data worldwide) in accordance with this Privacy Statement.


12. Questions, concerns or complaints

Please contact our privacy officer at the address below:

Privacy Officer
Proceed Group
Regus House
Fort Dunlop
Fort Parkway
Birmingham
B24 9FE
United Kingdom

privacy@Proceedgroup.com


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